User Manual

Web application for check the company vibes

1. Basic characteristics

Peoplix is a web application to assess the effectiveness of work teams in an organization. It is focused on 3 areas: engagement including factors influencing it, team culture, and behaviour of individuals.

Peoplix works on the 360° principle of team feedback. Each team member can rate all other members regardless of the relationship of subordination and superiority.

Peoplix takes the form of a campaign. The campaign starts by sending invitations and ends according to a set date. During the campaign, users have the option of repeated access to their uncompleted questionnaires.

The purpose of the campaign is to contribute to the development of your organization and the greater satisfaction and engagement of all employees.

2. Access to the questionnaire

To access the questionnaire, use the link in the email you have received. The home page provides basic information on how to work with the questionnaire.

You can pause while completing the questionnaire at any time and return back to it using the email link. Your previous responses will remain saved.

3. Fill in the questionnaire

In the questionnaire, you assess the team culture and your colleagues. You may be a member of one or more teams. For each team, you fill in just one questionnaire.

The questionnaire consists of 48 questions. The first 12 relate to your team culture. Express your opinion on usual attitudes and discussions in your team. The remaining questions concern you and your colleagues. In each question you express your opinion on yourself first and then on others.

Your responses within the questionnaire are neither praise nor criticism. They only describe the environment in which you work.

The colleagues on whom you express your opinion can be selected before the 13^th question. Assessment of all your colleagues is set in default, but you can change it by unchecking some list items.

Assess those colleagues you really know. The more colleagues you assess, the more useful the research results will be.

You should consider the selection of your colleagues carefully, because you will not be able to change it later. Assessment is anonymous, no one will see your responses.

4. Results and their structure

After ending the campaign, users are informed by email with a link to its results.

To access the results, select your password. You can access the results later using your email and password from the site https://peoplix.com or using the link from the website www.peoplix.com.

The availability of results is governed by the user’s assignment within the organizational structure.

There are 4 tabs on the Results Page. You can export the results in pdf format (the icon next to the tabs on the right).

Engagement Tab

User’s engagement as assessed by his/her colleagues in the team
Values of 5 factors influencing engagement (sense of work, autonomy, personal growth, influence, sense of belonging) as assessed by colleagues of the team
Figures compare the engagement value and 5 factors according to the user’s own assessment and the assessment of him/her by a colleague within the team
Frequency of occurrence of engagement values according to colleagues’ assessment; the arrow indicates your own assessment
Frequency of responses to questions in the Engagement section, arrows indicate your own assessment
Comparison of previous campaign results (FLEXi account only)

Culture Tab

Assessment of the team culture by individual members; the higher the score, the more the type is shown in the real culture; the positive values correspond to the preferred types, the sum of the points for all four types is zero, a more detailed explanation is in the drop-down fields
The numeric values compare the assessment of the user and the average of the others.
Comparison of previous campaign results (FLEXi account only)

Personal Style Tab

Assessment of the user by his/her team colleagues; the higher the score, the more the behaviour type is shown; the positive values correspond to the preferred types, the sum of the points for all four types is zero, a more detailed explanation is in the drop-down fields
Comparison of previous campaign results (FLEXi account only)

Messages and My Teams Tabs (will not appear if there is no data)

Messages and communications sent to the user by his/her team colleagues
Results in the teams of which the user is a member (if a member of multiple teams)

5. Role and permissions

Lead Company Administrator

Creates the company account and sets access to it
May grant the company administrator’s rights
Specifies the campaign users
Creates the organizational structure and determines the authority for team managers to edit it
Creates the campaign
May monitor ongoing campaign attendance
Has access to all campaign results except for the users’ own responses and personal messages sent to them
May or may not be a team manager or a user

Company Administrator

Specifies the campaign users
Creates the organizational structure and determines the authority for team managers to edit it
Creates the campaign
May monitor ongoing campaign attendance
Has access to the results of the campaign according to his/her position within the organizational structure
May or may not be a team manager or a user

Team Manager

Adds or removes participants to his/her team if this feature is enabled
May monitor ongoing campaign attendance
Has access to the campaign results of his/her team and its members, except for the users’ own responses and personal messages sent to them
The team manager is also a user

User

Has access to his/her own assessment within the campaign, including his/her own responses and personal messages sent to him/her

6. Interpretation of results

Campaign results can be accessed after the campaign ends for an indefinite period of time. Access is possible using the email and password from the site https://peoplix.com or using the link from the website www.peoplix.com.

Peoplix provides results at 3 levels: company, team and individual. Access permissions are governed by the specified organizational structure. Peoplix allows you to compare the results of different campaigns with each other (keeps historical data).

There are many ways how to work with the results according to what information you wish to obtain and how it will be used.

Example procedure for results analysis:

Engagement at the organization level and state of the factors affecting it
Pareto engagement curves
Responses to individual questions in the Engagement section
Type of the organizational culture
Predominant behaviour in the organization
Comparing teams in terms of engagement
The most and least engaged teams, their culture and behaviour
Influence of leading team behaviour on engagement
Comparing behaviour of leading team managers and peer-to-peer team managers

7. Confidentiality and security

Peoplix is based on the principle of response anonymity. This means that neither users nor administrators have access to who has responded to what question and how

Team managers have access to information on how members of their team or their subordinate teams have been evaluated by other team members. This data is anonymous.

Each user has access to the assessment of him/her by other team members. This data is anonymous. He/she also has access to self-assessing responses to questions in the Engagement section and to personal messages sent to him/her.

Peoplix databases are secured against unauthorized external and internal interference.